Law firms
Daily court-filing run, certified mail to opposing counsel, inbound exhibit handling, end-of-month billing-statement mailings.
Business · Outsourced Mailroom
We're Your
Mailroom on Wheels.
Outsourced mailroom for OC offices that don't want to staff one. Outbound packages, certified mail, inbound deliveries, return handling, supply runs, bulk mailings — handled on a recurring schedule by uniformed, background-checked drivers.
At a glance
- What it is
- Recurring mailroom service for offices
- Best for
- Law firms, medical practices, design studios, agencies
- Cadence
- Daily, twice-daily, or M-W-F
- Starting price
- $175/week for one daily visit, ≤15 pieces
- Covers
- Outbound, certified, inbound handling, bulk mail, supplies
- Billing
- Monthly invoice, net-15
How mailroom support works
1. Mailroom Audit
We meet with the office manager, see your current setup, and quote a flat weekly rate.
2. Daily Visit Begins
Uniformed driver arrives in the agreed window, picks up outbound, drops inbound, handles certified mail.
3. Logged Daily
Every piece scanned and logged in a shared dashboard your office manager can audit.
4. Monthly Invoice
One clean invoice at month-end with line items by category.
What replacing an in-house mailroom actually costs
A part-time mailroom employee in Orange County runs $35K–$50K a year fully loaded, plus the office square footage for the room itself. For most small-to-mid offices (10–50 staff), the actual mailroom work is 60–90 minutes a day — outbound packages, a few certified letters, distributing inbound, and the occasional supply or notarization run. We replace that role with a flat weekly retainer that handles all of it: daily afternoon visit, certified mail with green-card return tracking, inbound package distribution to a designated holding area, monthly bulk mailings (annual notices, statements, marketing), and ad-hoc supply runs to Staples or Costco Business. Everything is logged in a shared dashboard your office manager can audit, and you get one monthly invoice instead of forty UPS Store receipts and a tangled FedEx account.
What we handle most
Medical & dental practices
Specimen pickup to labs, equipment loaner returns, recall notice mailings, supply runs.
Design & creative studios
Sample returns to fabric/lighting vendors, inbound prototype handling, client gift drops.
CPA & financial offices
Tax-season bulk mailings, certified mail, secure document destruction pickup.
Real-estate brokerages
Multi-agent shipping consolidated under one account; monthly statement per agent.
Small HQ offices
10–50 person companies that don't want to staff a mailroom but still need one.
Set up business pickup
Upload a photo. Get a price.
Snap or upload a quick photo, tell us the basics, and get an AI estimate in seconds. Continue to the full quote form to lock in pickup time and contact details.
Photos (optional but recommended)
Drop photos here
or click — up to 6 images
Photos help us quote accurately. Your final quote form lets you add up to 10.
What do you need shipped or picked up? *
Pickup ZIP or address
Urgency
Carrier
AI Instant Estimate
Ballpark in seconds. Final quote within 30 minutes after you submit the full form.
Pricing
From $175
per week
Flat weekly retainer for one daily visit (≤15 pieces). Higher volume tiers and twice-daily visits available. Postage and certified-mail fees billed at cost.
What's included
- Recurring daily (or 3x/week) visit
- Outbound parcel pickup and carrier drop-off
- Certified mail with return-receipt tracking
- Inbound package distribution within the office
- Monthly bulk mailings (up to 200 pieces included)
- Ad-hoc supply runs (Staples, Costco Business, etc.)
- Shared dashboard and monthly invoice
Not included
- Carrier postage, USPS postage, certified-mail fees (billed at cost)
- Secure document shredding (we coordinate with Shred-It / Iron Mountain)
- Notarization (we can deliver to/from a mobile notary)
Frequently asked
How is this different from a standard daily pickup?
Mailroom support is broader — we also handle inbound packages, certified mail, supply runs, and monthly bulk mailings. Standard pickup is just outbound.
Do you handle certified mail and return receipts?
Yes. We prepare the certified mail forms, drop at USPS, retrieve the green card, and log it in your dashboard. Bulk certified runs (e.g. annual notice mailings) are no extra fee within your tier.
Can you do bulk mailings for me?
Yes — up to 200 pieces/month included. Larger mailings (e.g. annual statements for thousands of clients) we quote per project.
What about HIPAA or attorney-client privileged materials?
All drivers sign NDAs and we can route sensitive shipments through a logged chain-of-custody workflow. Many of our existing accounts are medical practices and law firms.
Can you do supply runs?
Yes — Staples, Costco Business, Office Depot, Amazon Locker pickup. Most accounts include 2 supply runs per week in their tier.
How fast can we start?
Typically within a week. We do a 30-minute on-site audit, send a flat-rate proposal, and start the next Monday.
Mailroom Support
Ready to book mailroom support?
Upload photos, get a flat quote, and we'll come to your door anywhere in Orange County.